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How to Create and Process a Pay Run

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Once you have created an organisation and created the employee profiles you will be ready to create and process a pay run.

You are presented with the below screen when you first log in. Click on the dashboard box under the actions to the right of the screen (highlighted in yellow below).

Create a pay run

The menu now appears to the left of the screen. Click on the bell pay runs icon and choose the pay run you wish to create.

Click on View to move directly to the pay run. Click on the arrow key next to view and choose the Hours option if you need to insert hours/update rates. Click on View or Open if you have set up a salaried (non-variable) payroll.

Inserting hours

Once you have inserted the hours/rates, click on the green button to view the pay run.

Viewing payslips

To view payslips click on View or Open. If you want to view or edit one payslip, click on the edit button to the right of a person’s name.

You can then view the payslip in full and add any earnings types, benefits deductions, or reimbursements directly to the payslip. If you have used the leave tab in Parolla, the leave items will feed into the pay slips automatically. You can also add leave items directly to the payslip as an earnings type. **The leave paid out earnings type should only be used when an employee is leaving the company** For normal leave, use the annual leave earnings type.

You can add an individual message to a payslip if you wish.

You can update the payment date if required and add a message to all payslips. Delete any nil payslips as it is Revenue’s preference not to receive nil payslips.

Process a pay run

Once you are happy that you have entered all the data, you can process the pay run. Click on the arrow key next to the actions button and choose Process.

If you haven’t already done so it is a good idea to review the pay run either by creating a Print gross to net report or Print summary. If you discover an error you can click on Reverse pay run.

You now have the option to Create payment, Submit to Revenue and Email payslips to the employees.

After you have submitted to Revenue you can also check the Revenue status of the submission in Parolla.

Common Issues

If you viewed (built) the pay run previously and subsequently made some changes, such as creating a new employee, then click on Rebuild payslips and the changes will appear. Alternatively, you can choose to add a payslip.